評論
打印
Improving Your Written Communication Skills
提高你的書面交流能力
Do you form opinions about people based upon their written communications with you? Can you distinguish between the people who take pride in their communications and those who don’t?
你會通過別人和你的書面交流來判斷對方嗎？你能辨別出對自己的書面交流引以為豪而誰則不然嗎？
In today’s electronic age, one of the primary ways we are branding ourselves is through our typed words. Our emails, text messages, and posts on social media sites reveal much about who we are.
身處電子時代，打字式交流成為我們推銷自己的主要方式之一。我們可以在郵件，短信，和社會媒體網(wǎng)站上的文章中找到許多關于自己的信息。
How you are viewed impacts the respect people have for you, the influence you have with others, and the people you attract into your life. These things play an important role in your personal and professional relationships, in the value you bring to the market, and how you feel about yourself.
別人怎么看你影響著他們對你的尊重程度，你對別人的影響力以及你生活圈中有哪些人。這些東西無論是對你的私人關系還是生意圈，亦或是對你在市場上的價值和對自己的看法都扮演著重要角色。
It really boils down to this: do you care about how you are viewed? Do you want to create a positive brand for yourself? If you do, it’s important that you start taking pride in everything you type and write. Begin today to put an emphasis on developing your written communication skills.
歸結起來其實就是：你在不在乎別人對你的看法？你想不想為自己塑造一個正面形象？如果答案是肯定的，很重要的一點是，你要開始對你打出來或寫出來的東西引以為豪。從今天開始，重點培養(yǎng)你的書面交流能力。
Of all the written communication skills on my list, here are my top 14 tips to consider with every message you type.
在我列出的所有書面交流能力中，下面是你在發(fā)每條信息時都應考慮的14條原則。
1. Write short sentences. Short sentences are easier to read than long sentences. If a sentence feels like it’s getting long, break it into two.
1.句子宜短不宜長。短句言簡意賅，一目了然。如果一個句子看起來太長，把它合理切分。
2. Write short paragraphs. Limit your paragraphs to three sentences. This allows for white space and improves readability. If a paragraph looks like a big block of text, consider how you can divide it into two or three smaller paragraphs.
2.段落應簡短。每段不要超過三句話，這樣可以留點間距，提高可讀性。如果一段話看起來像是一大篇文章，考慮一下如何把它切分為兩到三個小段。
3. Capitalize the first letter of each sentence. Not hitting the shift key is a surefire way to tell people you don’t care about how you are viewed.
3.每句話開頭第一個字母大寫。如果你不按shift鍵別人就能肯定你不在乎他人的看法。
4. Use people’s names. Just as people notice when you speak their names, they are also aware when they read their names. Writing “Hi Joe,” or “Hey Sue,” lets them know the message is for them and makes the person feel valued.
4.使用讀者的名字。就像人們聽到自己的名字時會提高注意力一樣，他們看到自己的名字時也會有同樣的反應。發(fā)信息時寫上你目標讀者的名字能讓對方知道這是發(fā)給他們的消息，也會感覺被更尊重。
5. Be clear. With every message you type, ask yourself, “Is this message clear and to the point?” No one likes having to read a message more than once to figure out what the other person is trying to say.
5.簡潔清晰。每次發(fā)信息前問問自己這封信息夠簡潔了嗎？做到言簡意賅了嗎？沒有人喜歡重讀短信才能清楚發(fā)信人的意思。
6. Be concise. Learn to communicate your messages in the fewest number of words possible. This is my goal with every sentence I write.
6.言簡意賅。盡可能以最少的字數(shù)傳達準確信息，這是我每次寫東西時的目標。
7. Look for potential misunderstandings. As you proof your messages ask, “How could this be misunderstood?” Go the extra mile to avoid potential misunderstandings.
7.找出有可能被誤解的地方。在審校你的信件時，問問自己“這個地方會被如何誤解？”多花點功夫確保不被誤解。
8. Provide a complete response. When you receive a message that asks multiple questions, be sure to address each subject or question asked. Don’t make people send another message repeating the overlooked question because you didn’t take the time to provide a complete response.
8.回信時要完整。收到一封詢問許多問題的信件時，回復前確保解決好每一個提及的問題，不要因為偷懶讓對方再發(fā)一份重復信件。
